2. Assist in preparing and monitoring budgets.
3. Assist in developing departmental procedures documents and operational plans.
4. Assist in preparation of contracts and requests for qualifications/proposal. Assists in monitoring contract schedules and progress reports.
5. Research issues through telephone communications, review of documents and records, and online methods. Evaluate and summarize findings through written reports.
6. Schedule meetings for ACM and Department Head. Monitors and maintains calendars.
7. Assist in preparation of agenda items for Commission and City Council meetings.
8. Prepare presentations in Microsoft PowerPoint and other software.
9. Answer department phones and route calls to appropriate parties within City offices; respond to routine inquiries regarding processes/procedures related to department operations.
10. Greet department visitors courteously and address routine inquiries, or direct visitors to appropriate personnel.
11. Assist in planning and coordinating City events.
12. Assist with Public Information activities for the City.
13. Issue/disperse appropriate applications/documents, as required.
14. Review submitted applications/documents to ensure accuracy and completeness.
15. Record incoming correspondence/documents in established log(s) and route to appropriate personnel; suspense for further action as required.
16. Create and maintain department files, including paper files and computer databases/records, to ensure important department information is readily and accurately available.
17. Track department data/information to identify trends/issues and prepare related reports.
18. Prepare correspondence/documents/reports on an accurate and timely basis; distribute as directed.
19. Make travel arrangements for department staff, as needed.
20. Perform routine maintenance on office equipment, such as change printer/toner cartridges, add paper to copiers, etc.; call for service vendors as necessary.
21. Attend Commission and other designated meetings as required; accurately take notes or minutes as required.
Source: http://cityofpflugerville.iapplicants.com/ViewJob-279501.html
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