When it comes down to personal productivity, handling your time and energy well is a real concern. Yet, for social and mission-driven entrepreneurs like you, the ?hard-core? discipline of a Stephen Covey 1-2-3 planning system may not work. For you, creative flow, creating new ideas, being spontaneous must be of the same importance as checking off your-to-do list.
In this article, I?ll teach a bit more of a creative, intuitive process that may keep you energized and galvanized for the long run.
First, we?ll address what resource management really means. It implies that:
a) you've got to change your calendar from a slave driver to your no.1 reason keeper
b) that you will need to focus on what?s most determined for you the leader.
To form a calendar that let?s you get tons done which helps you breathe inspiration, the way to do that's by creating different categories on your calendar (I love doing that with Google calendar and then share each one of them with my office manager so she will take on my scheduling).
Here is a list of items that I would recommend you add to your calendar. By the way, I add them at a rather random time and add the word [Floater] to the task. This way I'm aware That I have some time planned for them but I will move them around to accommodate other engagements since they aren't time-dependent:
1. Creative time bites
These are weekly or even twice weekly time slots of several hours that are open to be used as you think fit. Just scheduling this, will give you a feeling of liberty and creative surge, I promise.
2. Email time slots
One of the largest wastes of our generation is answering electronic messages twenty four seven as quickly as they come in. Here's what I?d recommend: Create 2 half-hour slots and one 1-hour slot. Use the half hour slots to go thru your email, answer? really quick? ones immediately and place the ?task-heavy? ones into a ?to-do? folder. Now you have masses of time on your 1-hour slot to work down the mails that mean you have to perform a job. Result: at the day's close, your mail is empty.
3. Break slots
Yes, for entrepreneurs who depend on their intuitive decision-making process, you want regular breaks to recharge and reconnect . The illusion that you do not have time for breaks (which you share with many others ), is the most important reason why we think we are productive when we?re just truly, only busy.
Ok, I could go on except for now, just add those 3 ?floaters? to your day and week, and exult in the confidence, increased creativity and smoother work flow you gain from it .
Now to concentrating on what?s really vital for you. Yes, you are at a place now where you don't have to do all the tasks yourself any longer. You've a team to support your business expansion, yet, on occasions you find yourself still executing on jobs that may be done by somebody on your team.
The solution: Every Sunday evening, prepare your calendar for the week. Create your ?floaters? and then judge all of your others tasks on your job list. Make sure that ONLY you can work on them. Be rigorous. If you know you could train someone else, discipline yourself to do that. Yes, it may cost a bit more time at this time but then you don't ever have to do it again. Your skills are unique, identify the ones that bring ideas, impact and income to your business, delegate everything else.
In the week, you will find that you will get tempted to put out fires that come to you from all angles. Again, stop, breath, ask if it is most purposeful for you to become involved in that activity. If not, either delegate now or create a task in your project-management tool which will remind you to train somebody next time. You owe it to the planet , your team and you to be thorough with your purpose.
Christiane Holbrook works alongside mission-driven entrepreneurs in the areas of personal productivity, business productivity, and team productivity. Take this quiz to find out how you rate in your personal productivity.
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